Finding Office Space

Step 1: Discussing and analyzing your needs
We believe in placing our clients in the perfect commercial real estate for their exact needs every time. Before we begin the search, it is critical for us to have not only a complete understanding of your size, location, image and budget requirements but also a sense of your personality and how we can best serve you throughout the relocation process.

We begin with a detailed interview where we discuss your organization, your goals, finances, time constraints and business needs. Prime Manhattan Realty holds all information you disclose with the strictest confidence. We will work closely with you to address your every priority and begin the search for New York office space with an excellent grasp of what you are looking for.

Our searches encompass EVERY BUILDING AND EVERY COMMERCIAL OFFICE SPACE in Manhattan. Once we have an idea of what you need, we will forward you every appropriate listing.
Important details to discuss with your broker:

• Personal Taste
• Location
• Image
• Budget
• Number of Offices
• Timetable

Significant considerations:

• Years in business.
• Layout flexibility
• Planned growth.
• Service requirements.
• Investment capital required

Step 2: Planning Your Relocation
Before we begin the search, we want to have a very accurate and detailed idea of how you will use your new commercial office space. Based on our discussions with you we will determine the amount of usable square footage your organization needs in both the short and long‐term, making note of all planned expansions. Our architectural consultants will provide you with floor plan mock‐ups and advice on what to look for in your new Manhattan office.

Step 3: Searching for Commercial Property
Now that we have a very strong idea of what you need, we begin the search. Our databases return listings that appear to match your preferences, which we then review. We then forward you the best listings for your business, including as many details as possible. Each listing we provide will include a thorough fact sheet, many digital images (such as floor plans and photos of the space), notes on the building's location and any special features, services or amenities.

Step 4: Touring the Best Spaces
We visit and inspect the best potential new homes for your company.

Step 5: Determining Projected Costs
After visiting office spaces and narrowing the field to the best candidates, we begin a comprehensive analysis of the short and long‐term financial implications of each individual property. We consider the rent per square foot, loss factor, utility costs, future tax increases, operating expenses, free rent, construction costs and timeline, cleaning fees and service charges.

Step 6: Presenting Offers to Landlords
Now that you have selected the best of the best, Your Prime Manhattan commercial broker submits offers to landlords offering terms that are favorable to you. We receive proposals, discuss them with you and negotiate to secure an agreement that meets your needs.

Step 7: Drafting the Lease Agreement
After the negotiations have ended with both parties in agreement, the lease document is written. We submit every lease document to our legal consultants for a thorough review and request any necessary changes. Once the language is finalized, the lease is prepared for your signature.

Step 8: Additional Space Searches
Throughout the process, your Prime Manhattan commercial broker is constantly receiving updates on your space search and will notify you about any attractive office spaces that become available.

Step 9: Signing the Lease
When the lease of your ideal space has been thoroughly reviewed, you may sign it and begin preparations for your move. Prime Manhattan Realty will be honored to assist you with the complete relocation process, helping you move into your new space and addressing any of your future commercial real estate needs.